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Policies / Terms & Conditions  / Accesability Statement​

Privacy Policy

Effective Date: [Insert Date] Organization: KU Kappa Alpha Theta Moms Club Location: University of Kansas, Lawrence, KS

Introduction

The KU Kappa Alpha Theta Moms Club (“we,” “our,” or “us”) is committed to protecting the privacy of our members and visitors. This Privacy Policy outlines how we collect, use, and safeguard your personal information when you engage with our club activities, website, and communications.

Information We Collect

We may collect the following types of personal information:

  • Contact Information: Name, email address, phone number, mailing address

  • Membership Details: Affiliation with KU Kappa Alpha Theta, student’s name and graduation year

  • Event Participation: RSVPs, dietary preferences, volunteer interests

  • Payment Information: For dues, donations, or event fees (processed securely via third-party platforms)

  • Website Usage Data: IP address, browser type, and pages visited (if applicable)

How We Use Your Information

We use your information to:

  • Communicate club updates, events, and opportunities

  • Manage membership and volunteer coordination

  • Process payments and donations

  • Improve our website and member experience

  • Comply with legal obligations

Data Protection

We implement reasonable security measures to protect your personal information from unauthorized access, disclosure, or misuse. Sensitive data (e.g., payment details) is handled through secure, third-party processors.

Sharing Your Information

We do not sell or rent your personal information. We may share limited data with:

  • Club leadership and event coordinators for operational purposes

  • Trusted service providers (e.g., email platforms, payment processors)

  • University of Kansas or Kappa Alpha Theta national representatives, if required

 Communications

By joining the Moms Club, you consent to receive emails and updates. You may opt out at any time by clicking “unsubscribe” or contacting us directly.

Children’s Privacy

Our club does not knowingly collect personal information from children under 13. If we become aware of such data, we will delete it promptly.

Your Rights & Choices

You may:

  • Request access to your personal data

  • Ask for corrections or updates

  • Withdraw consent or request deletion (subject to legal and operational limitations)

Policy Updates

We may update this Privacy Policy from time to time. Changes will be posted on our website or shared via email. Continued use of our services after updates constitutes acceptance.

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Accessibility Statement

KU Kappa Alpha Theta Moms Club is committed to ensuring digital accessibility for all members, families, and visitors. We strive to create an inclusive online experience that reflects the values of connection, support, and sisterhood.

 Our Commitment

We aim to make our website accessible to individuals with diverse abilities by following best practices and standards defined by the Web Content Accessibility Guidelines (WCAG) 2.1, Level AA. Whether you're browsing event details, joining the club, or connecting with other moms, we want every visitor to feel welcome and supported.

Accessibility Features

Our website includes:

  • Keyboard navigation support

  • Alt text for images and graphics

  • Clear, readable fonts and color contrast

  • Responsive design for mobile and tablet devices

  • Descriptive links and headings for screen readers

 Ongoing Efforts

We are continuously working to improve the accessibility of our site. Feedback from our community is essential to this process, and we welcome suggestions that help us serve everyone better.

Need Assistance?

If you experience any difficulty accessing content or have suggestions for improvement, please contact us.​

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Terms and Conditions

Effective Date: [Insert Date] Organization: KU Kappa Alpha Theta Moms Club Website:www.kuthetamomsclub.net

1. Acceptance of Terms

By accessing or using our website, joining the Moms Club, or participating in any events or communications, you agree to be bound by these Terms and Conditions. If you do not agree, please refrain from using our services.

2.  Purpose of the Club

KU Kappa Alpha Theta Moms Club is a volunteer-run organization dedicated to supporting the members and families of the Kappa Alpha Theta chapter at the University of Kansas. Our website and communications are intended for informational, social, and fundraising purposes.

3. Membership Eligibility

Membership is open to parents, guardians, and supporters of KU Kappa Alpha Theta members. By joining, you affirm that your participation is respectful, voluntary, and aligned with the club’s mission.

4. Payments and Donations

Club dues, event fees, and donations are processed securely via third-party platforms. All payments are final unless otherwise stated. We do not store credit card information.

5. Communications

By joining the club or submitting your contact information, you consent to receive emails and updates. You may opt out at any time by contacting us or using the unsubscribe link in our emails.

6. Privacy and Data Use

We respect your privacy. Please refer to ourPrivacy Policyfor details on how we collect, use, and protect your personal information.

7. Media Release

By attending events or submitting content, you grant the club permission to use photos, videos, or testimonials for promotional purposes unless you notify us otherwise in writing.

8. Code of Conduct

We expect all members and visitors to treat others with kindness, respect, and integrity. Harassment, discrimination, or disruptive behavior will not be tolerated and may result in removal from the club.

9. Website Use

All content on this site is for personal, non-commercial use. You may not copy, distribute, or modify any materials without written permission. We reserve the right to update or remove content at any time.

10. Limitation of Liability

The Moms Club is not liable for any damages arising from participation in club activities or use of the website. All services are provided “as is” without warranties of any kind.

11. Changes to Terms

We may update these Terms and Conditions periodically. Continued use of our website or participation in club activities after changes are posted constitutes acceptance of the revised terms.

 Contact Us

For questions or concerns about this policy, please contact: KU Kappa Alpha Theta Moms Club Email: kuthetamoms@gmail.com

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